REPORTS TO:  Building Administrator

 

FTE: .5 -  1.0

 

PURPOSE

 

To perform a variety of secretarial/clerical support duties according to standard procedures including computer input and retrieval of student records, schedules, attendance, enrollment and behavior records; prepare correspondence using a standard format; make a variety of decisions within a framework of established procedures; act as receptionist and efficiently handle a multi-line telephone system; have considerable public contact as main contact person, receive, screen, and answer inquiries from students, staff, and the general public; route calls, give directions and respond to requests for information; demonstrate the ability to be detailed oriented and to multi-task and collaborate with co-workers. Perform a wide variety of responsible assignments related to the administration of budgets, contracts, research projects, and departmental policies and procedures; provide office coordination and support; prepare correspondence using considerable judgment in content and style; requires an independent starter, and serves as the Building Administrator’s secretary.

 

SUPERVISION RECEIVED AND EXERCISED

 

Receives supervision from the Administrator. Exercises no supervision.

 

QUALIFICATIONS

 

To perform successfully in this position, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

 

• A minimum of a high school diploma or equivalent
• Ability to communicate effectively, both orally and in writing
• Ability to understand and follow verbal and written communication
• Knowledge of office procedures and practices
• Ability to learn specific programs, new technology and skills necessary to perform the requirements of the position efficiently
• Ability to consistently demonstrate strong organizational skills, readily adapting to changing priorities in a fast-paced environment
• Ability to coordinate a variety of data and information
• Ability to maintain effective, positive, professional relationships with students, parents, fellow employees, and the general public
• Ability to exercise confidentiality, diplomacy, and independent judgment
• Ability to remain courteous, friendly, and professional at all times

 

ESSENTIAL RESPONSIBILITIES

Not all tasks mentioned represent each position but are meant to be representative of a variety of job descriptions within this classification. Duties will vary depending on the assignment of the administrator or school/department this employee is assigned to.

• Independently performs varied simple to complex secretarial and clerical tasks on a regular, routine basis in accordance with established methods, practices, and systems with limited supervision
• Serves as a receptionist, greeting students, parents, public, and staff in a positive way
• Completes data entry, appointment scheduling, calendar management, budget tracking, monitoring and/or ordering supplies, including important information communications and/or deliveries with daily transportation routines or changes to transportation routines of students with the appropriate staff
• Respond to inquiries of staff, the public, families, and/or students for the purpose of providing information and/or direction as may be required
• Answers telecommunication systems for the purpose of screening, transferring, responding to inquiries and/or taking messages
• Coordinates Food Service/Kitchen operations and account transactions by organizing and prioritizing tasks in a fast-paced environment, maintaining a valid Food Handler's Card, following all food safety requirements, and ensuring efficient meal service for students.
• Responds appropriately in emergency and crisis situations, sometimes being responsible for staff notification of emergencies, the monitoring of emergency evacuations, and lock-in/lock-out procedures
• Makes independent decisions within established guidelines and reporting structure
• Works in conditions which involve frequent interruptions while effectively attending to people and tasks
• Communicates sensitive information to staff, students, parents and community members, respecting the confidentiality of administration, staff, students, and organizations of the community
• Follows proper procedure for dispensing medication and giving first aid and stays current on all medical trainings Med Admin, BBP, Glucagon, First Aid/CPR, SAR, etc.) and maintains the school AED
• Prioritizes multiple tasks from a variety of sources, ensuring timely completion
• Tracks and maintains student attendance and reports to staff and parents
• Uses data entry to manage student information
• Maintains student records including academic, behavioral, health, legal, and special education as well as providing reports to staff as needed
• Tracks student immunizations and upholds immunization laws
• Maintains and operates the health room
• Tracks building use information and communicates with staff on needed set-up and maintenance
• Contributes to the maintenance and distribution of all building keys and security badges as needed
• Programs and prints copies of school bell schedules
• Ensures incident reports for injuries are completed and submitted
• Assists in updating the building website and communications
• Responds to daily needs for cleaning in and around the school

 

This job description is not intended to be and should not be construed as an inclusive list of all of the responsibilities, skills, or working conditions associated with the position.  

 

WORKPLACE EXPECTATIONS

 

• At all times, display acceptable professional and ethical standards, including confidentiality, courtesy, honesty, a cooperative positive attitude, reliability, punctuality, accuracy, efficiency, timeliness in respect to deadlines, responsibility, and respect toward others
• Demonstrate professionalism and appropriate judgment in behavior, speech, and dress in a neat, clean, and appropriate manner for the assignment and work setting
• Have regular and punctual attendance
• Confer regularly with immediate supervisor
• Follow all district policies, work procedures, and reasonable requests by proper authority
• Maintain the integrity of confidential information relating to a student, family, colleague or district patron

 

EVALUATION

 

Performance of this job will be evaluated in accordance with the provisions of the Collective Bargaining Agreement between Corbett School District and CACE.

 

ADA REQUIREMENTS FOR ESSENTIAL RESPONSIBILITIES

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

• The employee is regularly required to talk or hear
• The employee is frequently required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb up and down a step stool, bend under the desks, twist from the waist, and stoop, kneel, crouch, or crawl
• The employee must frequently lift and/or move up to 30 pounds
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus
• This position entails sitting/standing at a computer terminal and workstation 6 - 8 hours a day 
• While performing the duties of this job, the employee is occasionally exposed to outside weather

 

AN EQUAL OPPORTUNITY EMPLOYER

 

Corbett School District is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, national origin, disability, parental or marital status, age, or genetic information. Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990 (ADA) and the ADA Amendments Act of 2008 (ADAAA). Disabled persons may contact Human Resources at (503) 261-4200 for additional information or assistance.