Position is Confidential/Supervisory or Administrative depending on licensure and under the supervision of the Superintendent

Training in June if possible, with official start date July 1, 2025, open until filled

260 Days per year, PERS pick up of the employee 6% contribution, full comprehensive health, vision and dental insurance with no out of pocket expenses for medical and pharmacy

Job Purpose Statement: This is a hands-on job with a small, rural school district in East Multnomah County only 30 minutes from downtown Portland. Corbett School District is a K-12 public charter district and is recognized as a top performing district in the country. 

General Duties: 

Provide excellent customer service to employees and community members

Effectively manage their schedule and priorities with minimal oversight

Build relationships and trust with staff, families and community through consistency, clear and professional communication, and empathy

Guide improvements and upgrades to fiscal policies and processes to optimize the functionality of the business office

Essential Job Functions:

Cash Management – forecast cash over an annual basis to ensure payroll, benefits and other payable are fully funded, review cash transaction on a daily basis to transaction are book, transfer funds as needed

Debt Management – ensure all debt payments are processed and book timely; support the district in reducing debt obligations and ensure future debt obligations are properly segregated

Accounts Payable (AP) – oversee and train staff to process checks & ACH payments in ERP Pro (Tyler Tech) and assist with management of payment processing to ensure timeliness

Accounts Receivable (AR) - produce invoices for customers and input cash receipts/deposits; create system for monitoring outstanding AR

Payroll – review new employees into the payroll system, Oversee and review monthly payroll for about 115 employees plus other staff stipends, oversee and train staff on processing payroll liabilities and tax payments as well as monthly, quarterly and annual reporting

Audit - Act as primary point of contact for auditors and provide requests and documentation as necessary

Oregon Department of Education (ODE) reporting - prepare and submit reporting as required by District business office

Board Reporting – using Forecast 5 prepare and present the District financial reports at monthly board meetings

Management Reporting – review and train administrative & supervisors on expense reports and assist with financial analysis when necessary

Budgeting - manage the budget cycle, prepare budget variance analysis, work with administration to determine budget parameters, prepare budget documents (Enterprise Scenario Planning) and present to the budget committee

Employee Tax Reporting – Oversee and train staff with the preparation and submittal of all required IRS and State employment reporting including 941, 1099, 1095c and W2

Union Negotiations - provide Superintendent analysis on proposed terms and participate in union negotiations as needed, work with employee and state union representatives to resolve employment issues

Project Management - manage real estate transactions, loan acquisitions, and large scale improvements

Month End and Year End Close - prepare month-end and year-end reconciliations and GL entries

Local, State and Federal Grants - assist with preparation and submission of grant applications including budget narratives, assist administrative team with following compliance guidelines, preform grant reconciliations, claiming and year-end A-133 reconciliations to prepare for annual audit

Experience Required:

three plus years accounting/finance experience with school-based or governmental related preferred

Education Required:

Bachelor's Degree in Accounting or Finance

Official transcripts and test results upon hire

Skills, Knowledge and Abilities Required:

Perform financial activities, effectively communicate with the superintendent, administrators, school board members, staff and community in verbal and written form and enter and analyze data using databases, spreadsheets and financial software

Study of Oregon principles of corporate (public and private) financial management and employment laws

Work as part of a team and be willing to be flexible in working with a wide variety of people and tasks; sit and/or stand for prolonged periods, understand and carry out oral and written instructions, maintain confidentiality of records, meet schedules and deadlines, read/interpret/apply rules, regulations, policies, rapidly learn methods and materials used in a variety of situations

Significant physical consistency in an office environment and administrative setting, including making repetitive hand-movements with typing for a minimum of three hours plus per work day

Dedicated to the school community and building and sustaining positive relationships among our staff, students and community members. We collaborate and support each other with flexibility because we believe that is what it takes to serve the needs of every student. Individual team member's contributions should not be limited to assigned responsibilities. Therefore, this position description is designed to define primary duties, qualifications and job scope, but should not limit the incumbent nor organization to the work identified. Flexibility, dedication, and support are what our students and staff require to thrive.

Equal employment opportunity and treatment shall be practiced by the district regardless of race, color, religion, sex, sexual orientation1 , national origin, marital status, pregnancy, childbirth or a related medical condition2 ,age, veterans’ status3 , service in uniformed service, familial status, genetic information, and individual’s juvenile record that has been expunged, and disability4 if the employee, with or without reasonable accommodation, is able to perform the essential functions of the position. (see Policy GBA)